CCHS By-Laws / Standing Rules

CONFERENCE OF CALIFORNIA HISTORICAL SOCIETIES
BY-LAWS (REVISED 2015)

 

INDEX PAGE

 

ARTICLE I: NAME

ARTICLE II: OBJECT

ARTICLE III: MEMBERSHIP AND DUES

ARTICLE IV: OFFICERS

ARTICLE V: MEETINGS AND MEMBERSHIP

ARTICLE VI: BOARD OF DIRECTORS

ARTICLE VII: EXECUTIVE COMMITTEE

ARTICLE VIII: CCHS ADMINISTRATOR

ARTICLE IX: REGIONAL VICE PRESIDENTS

ARTICLE X: COMMITTIES AND LIAISONS

ARTICLE XI: CCHS TRUST

ARTICLE XII: PARLIAMENTARY AUTHORITY

ARTICLE XIII: AMENDMENT OF BYLAWS

ARTICLE XIV: DISSOLUTION

 

CCHS Standing Rules

 

Rule 1: Amendment

Rule 2: (RVP) Regions

Rule 3: Dues

Rule 4: Schedule of meetings

Rule 5: Financial arrangements applying to meetings

Rule 6: Meeting Guidelines

Rule 7: Genealogy breakfast

Rule 8: Distribution of periodicals

Rule 9: Annual Membership Questionnaire

Rule 10: Release of Membership Lists

Rule 11: CCHS Representation

Rule 12: Procedure for Nomination and Election of RVPs

Rule 13: Duties of Standing Committees*

Rule 14: Duties of Liaisons

*Guidelines for STANDING COMMITTEES (One separate sheet)

 

  

 

CCHS BY-LAWS (REVISED 2015)

 

ARTICLE I:  Name - The name of this organization shall be: CONFERENCE of California Historical Societies, Inc.

                 hereinafter called “the CONFERENCE” or, “CCHS”. 

 

ARTICLE II:  Object

            Section 2.01:  Mission - The Mission of the CONFERENCE is the preservation of California history

                 by unifying and strengthening historical organizations throughout the State.

            Section 2.02:  Dedication of property - All property, assets, profits and net income of CCHS, located

                 within the State of California, are irrevocably dedicated to “charitable, educational and historical

                 purposes,” as that term is defined and interpreted for the purpose of California law.  No part of

                 the profits or net income of CCHS shall inure to the benefit of any Officer, Director or Member

                 of CCHS.

 

ARTICLE III:  Membership and Dues

            Section 3.01:  Active Membership shall be open to any historical or genealogical organization,

                 which is non profit and operating within the State of California.

            Section 3.02:  Associate Membership shall be open to any person or group who wishes to further

the objectives of CCHS, and is not otherwise eligible for Active membership.  Categories of

                 Associate Membership include Individual, Life, Dual, Patron, Student, Association, Corporate,

                 and Complimentary.

                        3.02 A:  Associations of Historical Societies whose primary function is to serve to improve

                             communication among historical organizations and coordinate efforts of multiple CCHS

                             Regional Vice Presidents in a given county or group of counties.  Such Associations may

                             be accepted as Associate Members by approval of the Board of Directors of CCHS.

                        3.02 B:  Corporate membership shall be open to any financial, business or professional firm

                             which desires to contribute materially to the aims and objectives of CCHS.

                        3.02 C:  Life Membership shall be open to any individual who wishes to give financial

     support to the aims and objectives of CCHS.

3.02 D:  Complimentary membership may be conferred on any person, firm or organization

     by vote of the Board of Directors upon recommendation of the Executive Committee.

     Complimentary membership is not perpetual, but must be explicitly renewed annually.

3.02 E:  Officers, Past Presidents and all other Board members enjoy the privileges of

     Associate Membership in CCHS during their tenure; however, they are encouraged but

     not compelled to contribute dues to reimburse CCHS for the expenses incurred.

            Section 3.03:  Dues for all categories of membership are set forth in the Standing             Rules [Rule 3].

                        3.03 A:  Membership Fiscal Year - The fiscal year for all paying members shall begin

                             on January 1; annual dues are due and payable on or before that date.  For a member

                             joining after July 1, dues for the remainder of that year shall be reduced by one-half.  A

                             member joining after November 1 shall be construed to be a fully paid member from the

                             time at which he/she joins through the following membership year.

                        3.03 B:  Dues notices & delinquency - A member shall receive a notice of dues due and

     payable sixty (60) days before the end of the calendar year; if dues are not paid prior to

     the end of the calendar year, a second notice will be sent.  If the delinquent member fails

     to pay the dues within ninety (90) days after the mailing of the second notice, that

     member shall be dropped from the mailing list. 

 

            Section 3.04:  Resignation of any member may be effected by written resignation to the CCHS

     Office or to the President.  Resignation shall not relieve any member from the obligation to pay

     dues, assessments or other charges owed to CCHS.

            Section 3.05:  Reinstatement of any member who has been suspended for non-payment of dues or

     other financial obligations to CCHS may be effected upon payment of the dues or obligation.

 

ARTICLE IV:  Officers

            Section 4.01:  Elected Officers of the CONFERENCE shall be: President,

                 President Elect/First Vice President, Second Vice President, Secretary, and Treasurer.

            Section 4.02:  Election of Officers shall be by the general Membership, and shall take place in even-

     numbered years at the Annual Membership Meeting.

            Section 4.03:  Duties of Officers

                        4.03 A:  The President:

                                    1. - shall be the chief executive officer of the CONFERENCE and shall preside over

     all meetings of the Executive Committee, of the Board of Directors and of the

     general Membership.

2. – shall appoint, with approval of the Executive Committee, an Administrator,

     who shall serve as manager of the CCHS Office.

3. - shall appoint all members of the Board of Trustees, on recommendation of the

     Board of Trustees and with the approval of the Board of Directors.

                                    4. - shall appoint all Standing Committee chairs and Liaisons, with the approval of

     the Board of Directors.

                                    5. - shall have joint authority with the Treasurer to approve budgeted accounts of

                                         the CCHS office exceeding $100.  Such approval shall be stated in writing.

                                    6. - shall be an ex officio member of all committees except the Nominations

                                         Committee.

                                    7. - may appoint:

a.  no more than three (3) addi